Our spacious grounds allow us to accommodate outdoor events of all sizes, however would require an inclement weather plan. If you’re using our climate-controlled Main Pavilion, we can accommodate up to 150 seated guests depending on the layout.
Black Prong Special Event FAQ
How much do you charge for tables and chairs?
Our collections include tables and chairs for up to 125 guests, with a charge of $20 per guest over 125. Unless otherwise stated.
Do you charge a parking fee?
There is no parking fee for utilizing our adjacent parking lot. Parking attendants, door-to-door service, or valet parking can be added on to any collection that doesn’t already include that service.
How many events do you host a day?
We are a resort, a community for equestrians and nature lovers, as well as a training facility so there may be a variety of events happening on any given day. When you rent a space on our grounds, we will take all measures to keep that area exclusive to you and your guests.
Do you have someone on site during events?
Yes. A Venue Attendant will be present throughout the event to ensure your needs are met from the facility and the space is properly set up. This attendant is not an event coordinator.
Do you require an event coordinator?
It is required for weddings and strongly recommended for non-wedding events, that you have an event coordinator to ensure your day runs smoothly. We have collections that include month-of coordination and have preferred vendors to suggest.
What does set up look like?
Our staff will be on-site long before your arrival preparing the property and setting up tables and chairs. If you’ve opted for a collection or add-on that includes our rental items, we’ll be setting the scene prior to your arrival; if you are bringing your own decor, we’ll be happy to assist your designated person or professional wedding decorators, planners/coordinators, or designers in placing one pre-made/pre-arranged centerpiece or final touch.
What does clean up entail?
At the end of the night, we simply ask that you remove any personal belongings you may have brought in, such as florals, decor, gifts, and cards, and we do the rest! We do offer an add-on if décor breakdown isn’t included in a collection, where we pack up all décor brought in by you for easy pickup. If you’ve opted to use our rental items, we take care of it! Our team also handles all standard clean-up and trash removal throughout and following the event so you can truly relax and enjoy!
Can we use your décor?
Arbors, arches, and other décor are included with certain collections and are available as add-on items to any collection.
Can we bring our own decorations?
Of course! We want you to make our beautiful space yours. We ask that you do not nail into the walls or do anything that will leave permanent marks. Adhering décor directly to the Main Pavilion wall panels is prohibited.
Can we bring in our own food/alcohol?
It depends on the event. All alcohol must be provided and served by our catering/bar services team. Whether our team caters or not, we do allow specialty cakes, desserts, or creative guest favors to be brought in. Fees may apply.
For packages that allow BYO Catering the following applies:
There is no kitchen area available on-site for cooking/prepping, refrigeration, dish cleaning
Your caterer must provide their own chafing dishes, serving utensils, plates, forks/knives/spoons, napkins, glassware/plasticware for non-alcoholic beverages. If you prefer us to handle all beverages with the alcohol package we are happy to discuss pricing.
Your caterer is responsible for all food set up as well as pack up/clean up of leftovers
Your caterer is responsible for the disposal of food-related trash and can access our on-site dumpster.
Your caterer is responsible for providing their own servers
Included in our venue pricing, we will provide the buffet tables and ice in serving tubs for drinks.
Do you allow pets at the wedding?
Yes, we love and welcome when couples incorporate their fur babies into their special day. Pets must be leashed, cleaned up after, and always have a handler with them. Pets are not allowed in our Main Pavilion.
Do you offer discounts for intimate weddings or elopements?
We do offer a special collection for smaller events (less than 50 guests). We also have a weekday discount.
What are the venue rules?
- All alcohol must be provided by our in-house catering/bar services team. No outside alcohol is permitted.
- You must carry event liability insurance. We will provide a link to secure it. The average cost is $100- $250.
- Events must end by 11 pm, unless approved.
- Open flame candles must be enclosed.
- No fireworks or sparklers.
How do I book a tour?
Contact us to schedule a tour. We’d love to show you our beautiful spaces and chat more about your vision.
Do I need to book a tour, or can I just stop by?
We kindly request that all tours and visits are made by appointment so we can dedicate the appropriate time to getting to know you, showing you around this incredible space, and answering any questions you may have.
How do I book a date for my wedding?
To secure your date, a non-refundable deposit of 25% of the collection or $1000 (whichever is less), a refundable security deposit, and a signed contract are required.
How do you accept payments?
We can accept any form of payment that is most convenient.
When are payments due?
A payment schedule is provided in the contract. A non-refundable booking deposit and refundable security deposit is due when reserving your date, along with the signed contract. 50% of the collection cost is due 6 months prior to your event, the remaining collection cost (minus the booking deposit) is due 3 months prior to your event and a final headcount and payment for catering/alcohol is due 30 days prior to your event. You are welcome to send smaller, partial payments of any amount prior to the specified due date, creating your own payment plan on your own schedule.
Do you have a list of preferred vendors?
Yes! Our list of preferred vendors is provided at the time of booking your date. You’re welcome to use your favorite vendors or let us help you find the best vendors in the area!
Do you provide Wedding Planning or Styling?
Yes! We’re here to make the whole process as stress-free as possible! We offer planning, design and styling within certain collections and as an add on option to any collection.
When can vendors arrive for set up?
Depending on the collection you choose, vendors may have access as early as 8am for set up. Ask us about extended access if it’s not already included in your collection.
What do vendors need to know about getting set up?
You or your coordinator must communicate arrival and set up times designated by the Event Manager with your vendors in advance.
Contact our Event Manager to have any questions answered.
What do vendors need to know about tear down?
You must inform your vendors of the allotted time slot of your event. They are responsible for the cleanup of their services (taking it with them) and leaving no later than 1-hour after the event ends unless otherwise approved.
Can we drop off our decorations before our event access begins?
Unfortunately, no. We have limited storage space and other events happening regularly.
Can we pick up our decorations the following day?
Depending on the collection you choose, you may be able to pick up decorations the following morning. Everything must be packed up the night of the event so our team can properly clean the space.
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